Candidate Privacy Notice

Effective Date: 8 JUL 2026

At VEQTOR, we are committed to protecting your personal information and respecting your privacy. This Candidate Privacy Notice explains how we collect, use, store, disclose, and protect your personal data when you apply for employment with us through our website or other recruitment channels.

This notice is intended to comply with the General Data Protection Regulation (GDPR), the UK GDPR (where applicable), and other relevant data protection laws.

1. Who We Are

Data Controller:
VEQTOR LLC
1333 Burr Ridge Parkway, Suite 200
Burr Ridge, IL 60527
Email: communications@veqtorsolutions.com

2. Personal Information We Collect

During the recruitment process, we may collect:

  • Full name
  • Contact information, including email, phone number, and address
  • Resume/CV
  • Employment history
  • Educational qualifications
  • Professional certifications
  • References
  • Cover letters
  • Salary expectations
  • Work authorization or visa status
  • Portfolio or work samples
  • Interview notes
  • Assessment or testing results
  • Background screening results, where legally permitted
  • Public professional profile information, such as LinkedIn

We do not intentionally collect sensitive personal data unless it is legally required or voluntarily provided for recruitment accommodations.

3. Why We Process Your Data

We process your information to:

  • Review your application
  • Assess your qualifications
  • Schedule interviews
  • Verify references
  • Evaluate suitability for employment
  • Communicate throughout the hiring process
  • Conduct legally permitted background checks
  • Comply with legal and regulatory obligations
  • Protect our legitimate business interests
  • Improve our recruitment process

4. Legal Basis for Processing

Depending on your location, we process your personal data under one or more of the following legal bases:

  • Your consent
  • Performance of steps prior to entering an employment contract
  • Compliance with legal obligations
  • Legitimate interests in recruiting qualified employees

Where consent is relied upon, you may withdraw your consent at any time.

5. Who We Share Your Information With

Your personal information may be shared with:

  • Internal hiring managers
  • Human Resources personnel
  • Interview panel members
  • Background screening providers
  • Recruitment software providers
  • IT service providers
  • Legal or regulatory authorities when required by law

All third parties processing your data are required to protect your information and process it only under our instructions.

6. International Data Transfers

If your personal information is transferred outside your country or the European Economic Area (EEA), we will ensure appropriate safeguards are in place, such as:

  • European Commission Standard Contractual Clauses (SCCs)
  • Adequacy decisions
  • Other legally recognized transfer mechanisms

7. Your Rights

Depending on applicable law, you may have the right to:

  • Access your personal data
  • Correct inaccurate information
  • Request deletion of your data
  • Restrict processing
  • Object to processing
  • Withdraw consent
  • Request data portability
  • Lodge a complaint with your local supervisory authority

To exercise these rights, please contact us using the information provided in the Contact Us section below.

8. Data Security

We implement appropriate technical and organizational measures to protect your personal information, including:

  • Encryption where appropriate
  • Secure access controls
  • Authentication measures
  • Regular security monitoring
  • Confidentiality obligations for employees and service providers

No method of electronic transmission or storage is completely secure, but we take reasonable steps to safeguard your information.

9. Automated Decision-Making

We do not make hiring decisions based solely on automated processing that produces legal or similarly significant effects without meaningful human involvement.

10. Cookies and Website Analytics

Our careers website may use cookies and similar technologies to improve user experience, maintain website security, and understand website usage.

Please refer to our separate Cookie Policy for more information.

11. Changes to This Notice

We may update this Candidate Privacy Notice from time to time. The latest version will always be available on our website with the updated effective date.

12. Contact Us

If you have any questions about this Candidate Privacy Notice or wish to exercise your privacy rights, please contact:

VEQTOR
VEQTOR LLC
1333 Burr Ridge Parkway, Suite 200
Burr Ridge, IL 60527
Email: communications@veqtorsolutions.com

Consent

By submitting your application through our recruitment portal, you acknowledge that you have read and understood this Candidate Privacy Notice and consent to the processing of your personal information as described herein, where consent is the applicable legal basis.